Job Posting CLOSED
Administrative Support
JOB DESCRIPTION
Revised: 03-2024
JOB TITLE: Administrative
Support
CLASSIFICATION: Regular Part Time (RPT) STATUS: Non-exempt
(not
to exceed 29 hours per week)
MINISTRY: Connections MANAGER: Associate Pastor
GENERAL WORK WEEK: Sunday - Thursday (maximum 29 hours per week) LOCATION: Argyle
Hours will
include some evenings and weekends based upon Manager discretion in conjunction
with programming and events.
For additional questions, schedule details, & requirements, contact cthr@crosstimberschurch.org
JOB SUMMARY AND PURPOSE:
The
Administrative Support role will provide organizational and administrative
support for the Connections ministry as a whole and to the Associate Pastor.
This is a great opportunity for someone who is detail oriented, values
organization, and thrives in being a valuable member of a team. In the
Administrative Support role, there is structure but also a variety of support
responsibilities that add flexibility to the job keeping things active and
fresh.
STAFF CULTURE:
Culture is critical to the success of Cross Timbers
and its employees. We define our culture
in this way. “The environment we
create by how we work and how we work with each other”. We continually strive for a high
output, happy and healthy team; H3. We
invest in our staff to develop their skills, so they thrive in their roles as
well as focusing on helping them to develop spiritually.
STAFF
EXPECTATION:
As a condition of employment with Cross Timbers, it
is essential (required) that employees and their families become active
participants in the life and ministry of CT.
This includes regular attendance to services and finding a way to
volunteer with a ministry not in the scope of this job.
MINIMUM QUALIFICATIONS:
·
3-5 years’ relevant experience preferred
·
Highly organized, detail oriented, and dependable
·
Excellent people skills; discerning and intuitive
·
Proficient in Microsoft Office Suite and willing to
learn needed computer aspects and software programs
·
Willing and open to change, be flexible in a
variety of situations
- A team player giving and receiving input, willing
to compromise & cooperate
- Exhibit clear and effective verbal and non-verbal communications
skills
- Able
to develop people and systems to optimize growth and effectiveness
- Forward thinker who assumes responsibility and
takes initiative
- Must possess a genuine humility and work well in
the context of a team
- Clearance of a criminal background check
PRIMARY
RESPONSIBILITIES:
- Assist
with general administrative & organizational support responsibilities for
the Connections team as directed by the Associate Pastor
- Provide
departmental budget support with processing and tracking various financial
forms (check requests, purchase orders, inventory orders, etc.)
- Order
departmental supplies and maintain inventories.
- Scheduling,
calendar management, and other specific support for the Associate Pastor.
- Develop
and maintain a strong working knowledge of the data base software becoming a
Super User for the team to manage Serve Team (volunteers) including but not
limited to background checks.
- Learn
software programs as needed.
- Provide
scheduling support to ensure all Serve Team (volunteer) positions are filled
for weekend services and special events.
- Assist
with special events related to Connections serve team, groups, men’s and
women’s ministry, and all campus-wide events as well as events directed by
Associate Pastor.
- The
statements contained in the document are intended to describe the general nature
of this role and level of work performed by employees in this role. This job description in no way states or
implies that these are the only duties to be performed by the employee
occupying this role. Employees will be
required to follow any other job-related instructions and to perform any other
job-related duties required by their Manager.
WORK
HOURS:
·
Part-Time Positions - Part-time employees
have varying hours depending upon the role but should never exceed 29 hours per
work week. The actual number of hours
per week is not guaranteed and may vary with the workload. Failure to adhere to the 29-hour rule is a
violation of the employment agreement.
·
The established work week is Sunday through
Saturday for all payroll purposes including tracking part-time hours.
·
Full-time and Regular part-time positions may be
approved for a flex schedule which includes the potential of 1-day remote
working. Managers have discretion
related to flexibility in conjunction with Cross Timber’s flex practice.
·
A finalized schedule will be established with the
Manager but typically falls within the general hours noted below.
o Monday-Friday role 8:30-5:00
Monday-Thursday 8:30-2:00
Friday
o Sunday-Thursday role 9:00-5:00
Monday-Thursday 7:00-1:00
Sundays (varies by role)
·
A 1-hour lunch break is provided and required to be
taken by an employee. The actual time of
the lunch break is determined with the manager’s input.
- Employees must understand that ministry does not
always fall within a normal schedule and working outside of that schedule can
periodically include weekends, evenings and holidays for CT sponsored events that
are essential (required). For full-time
roles, additional hours outside the normal scope may be accommodated with comp
time and/or a temporary adjustment to the normal schedule where indicated. This is handled by Manager discretion.
WORK ENVIRONMENT –
PHYSICAL REQUIREMENTS:
·
Position
requires bending, stooping, and stretching to file, and occasional lifting of
boxes weighing up to 25-50 pounds. Work is generally performed indoors but may
involve limited exposure to outdoor weather conditions.
COMMENTS:
The above statements are intended to describe the
general nature of this job and the level of work performed by employees in this
position. This job description in no way
states or implies that these are the only duties to be performed by the
employee occupying this position.
Employees will be required to follow any other job-related instructions
and to perform any other job-related duties required by their manager.
The
employment relationship remains subject to the employment at will doctrine in
the State of Texas, meaning either the employee or the employer may terminate
the employment relationship at any time with or
without cause and with or without notice If you are in agreement with the
above, please sign and return this document to Human Resources.