Job Posting CLOSED
Administrative Support - Students
JOB DESCRIPTION
Revised: 10-2024
JOB TITLE: Administrative
Support
CLASSIFICATION: Regular Part Time (RPT) STATUS: Non-exempt
(not
to exceed 29 hours per week – typical hours 25-29 per week)
MINISTRY: Students MANAGER: Lead Student Pastor
GENERAL WORK WEEK: Monday-Friday LOCATION: Argyle
Hours may
include some evenings and weekends based upon Manager discretion in conjunction
with programming and events. No minimum
# of hours per week guaranteed.
JOB SUMMARY AND PURPOSE:
The Administrative Support role will provide
organizational and administrative support for the Student ministry as a whole
and to the Student Pastor. This is a great opportunity for someone who is
detail oriented and values organization as well as thrives in a
behind-the-scenes busy support role.
This is a vital position providing support for the team with general
administrative projects, processing inventory orders, check requests, and
budget tracking. In the Administrative Support
role, there is structure but also a variety of support responsibilities that
add flexibility to the job keeping things active and fresh.
STAFF CULTURE:
Culture is critical to the success of Cross Timbers
and its employees. We define our culture
in this way. “The environment we
create by how we work and how we work with each other”. We continually strive for a high
output, happy and healthy team; H3. We
invest in our staff to develop their skills, so they thrive in their roles as
well as focusing on helping them to develop spiritually.
STAFF
EXPECTATION:
As a condition of employment with Cross Timbers, it
is essential (required) that employees and their families become active
participants in the life and ministry of CT.
This includes regular attendance to services and finding a way to
volunteer with a ministry not in the scope of this job.
MINIMUM QUALIFICATIONS:
·
3-5 years’ relevant experience preferred
·
Highly organized, detail oriented, extremely
administrative, and dependable
·
Excellent people skills; discerning and intuitive
·
Experience with budgets and accounts payables a
strong plus
·
Proficient in Microsoft Office Suite and willing to
learn needed computer aspects and software programs
·
Willing and open to change, be flexible in a
variety of situations
·
A team player giving and receiving input, willing
to compromise & cooperate
·
Exhibit clear and effective verbal and non-verbal communications
skills
·
Able
to develop people and systems to optimize growth and effectiveness
·
Forward thinker who assumes responsibility and
takes initiative
·
Must possess a genuine humility and work well in
the context of a team
·
Clearance of a criminal background check
PRIMARY
RESPONSIBILITIES:
·
Provide departmental budget support with
processing and tracking various financial forms (check requests, purchase
order, inventory orders, etc.)
·
Oversee the administration of the student
email account responding, distributing and/or handling email traffic
·
Assist with general administrative &
organizational support responsibilities as directed by the Student Pastor
·
Scheduling, calendar management, and
other specific support for the Student Pastor
·
Attend meetings and provide summary
notes as needed for the team or the Student Pastor
·
Handle the primary administrative
workload for the Student team as directed by the Student Pastor
·
Develop and maintain a strong working
knowledge of the data base software becoming a Super User for the team to
manage Serve Team (volunteers) including but not limited to background checks
·
Learn
software programs as needed
·
The
statements contained in the document are intended to describe the general
nature of this role and level of work performed by employees in this role. This job description in no way states or
implies that these are the only duties to be performed by the employee
occupying this role. Employees will be
required to follow any other job-related instructions and to perform any other
job-related duties required by their Manager.
WORK
HOURS:
·
Part-Time Positions - Part-time employees have varying hours depending upon the role but
should never exceed 29 hours per work week.
The actual number of hours per week is not guaranteed and may vary with
the workload. Failure to adhere to the
29-hour rule is a violation of the employment agreement.
·
The established work week is Sunday through
Saturday for all payroll purposes including tracking part-time hours.
·
Full-time and Regular part-time positions may be
approved for a flex schedule which includes the potential of 1-day remote
working. Managers have discretion
related to flexibility in conjunction with Cross Timber’s flex practice.
·
Flexible part-time employees’ schedules and work
locations are based upon the role and scope of responsibilities.
·
A finalized schedule will be established with the
Manager but typically falls within the general hours noted below.
o
Monday-Friday role 8:30-5:00
Monday-Thursday 8:30-2:00
Friday
o
Sunday-Thursday role 9:00-5:00 Monday-Thursday 7:00-1:00
Sundays (varies by role)
·
A 1-hour lunch break is provided and required to be
taken by an employee. The actual time of
the lunch break is determined with the manager’s input.
·
Employees must understand that ministry does not
always fall within a normal schedule and working outside of that schedule can
periodically include weekends, evenings and holidays for CT sponsored events that
are essential (required). For full-time
roles, additional hours outside the normal scope may be accommodated with comp
time and/or a temporary adjustment to the normal schedule where indicated. This is handled by Manager discretion.
WORK ENVIRONMENT – PHYSICAL REQUIREMENTS:
·
Position
requires bending, stooping, and stretching to complete various tasks, and
occasional lifting of boxes weighing up to 25-50 pounds. Work is generally
performed indoors but may involve limited exposure to outdoor weather
conditions.
COMMENTS:
The above statements are intended to describe the
general nature of this job and the level of work performed by employees in this
position. This job description in no way
states or implies that these are the only duties to be performed by the
employee occupying this position.
Employees will be required to follow any other job-related instructions
and to perform any other job-related duties required by their manager.
The
employment relationship remains subject to the employment at will doctrine in
the State of Texas, meaning either the employee or the employer may terminate
the employment relationship at any time with or
without cause and with or without notice.
If you are in agreement with the
above, please sign and return this document to Human Resources.